In the last couple of years I have become increasingly more interested in finding ways to become more efficient and productive in my daily activities. It did not matter whether these activities were work related or personal.
Utilizing time in a more efficient manner gained greater importance when word came down from senior workplace management to learn how to “do more with less.” This caused the need for a reevaluation of existing processes and procedures. In order to take on this challenge, it was necessary to consult peers and supervisors (a.k.a. “mastermind”) in order to develop new ways of doing things.
Not only did the need present itself for how to carry out the workplace routine, it also became apparent that the methods employed for getting things taken care of at home would also need to be scrutinized. It became too easy to succumb to the temptation of becoming a couch-potato once at home and to basically waste away the remaining hours of the evening basically doing nothing. Before long, it was time to go to bed, wake up and repeat the same non-productive cycle all over again. It’s Groundhog Day!”
Recently I stumbled across an article dealing with personal productivity that referred something known as the “Eisenhower Box.” It consists of a basic means of establishing goals with the highest priority and getting them done first. What was the reference point to use for establishing these priorities? It’s simple! One has to be acutely aware of what it is that they wish to get accomplished. So let me ask you, where do you want to be going? In which direction do you wish to be headed?
The first level of the Eisenhower Box are those tasks that are categorized as “urgent and important.” This particular category consists of those tasks that need to be accomplished right away. The next level of tasks is labeled as “important but not urgent,” these tasks are the ones that you will complete later. The tasks that you consider “urgent but not important” are those tasks that you will assign someone else to perform. Finally, if the decision is made that a task is neither important or urgent, why bother doing it?
Now in the case of where you are saddled with the responsibility of getting a large amount of tasks completed in a relatively limited amount of time; it may be necessary to delegate those tasks classified as urgent and important to individuals who work for you. Nothing wrong with this modified use of the Eisenhower Box; think of it as leverage. It also demonstrates an enhanced managerial skill in being able to use available resources to increased capacity.
So once you have decided what it is that you really wish to accomplish, use of the guidelines in the Eisenhower Box can prove invaluable in managing your time in helping achieve your goals. My thanks to information provided in jamesclear.com and entrepeneur.com for the inspiration provided in writing this post!